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Team Assistant

As a Team Assistant, you combine finance support responsibilities with administrative tasks. You

act as a right hand to our CEO and you provide day to day support to the DataScouts team.

Location: Gent, Belgium


  • Follow-up on contracts and other official documents
  • Support with drafting contracts/client proposals using existing templates
  • Monitor hours and expenses delivered on client projects
  • Support with submitting timesheets and expense notes
  • Assist with preparation of invoices and follow-up of collection
  • Managing agenda, email, calls, meetings and business trips
  • Support and follow-up of projects from A to Z
  • Insert data in internal CRM tool and adjust as needed
  • Create and update client and contact information


  • Degree in a relevant field or equivalent by experience
  •  +5 year experience in a similar support role (finance assistant, executive assistant, management assistant, personal assistant, team assistant, office manager)
  • Knowledge of finances to assist with timesheets and capacity planning
  • Fluency in Dutch or French, and solid level of business English
  • Excellent knowledge of the MS Office package (Word, Excel, PowerPoint, Outlook)
  • Communicative and proactive attitude with a hands-on mentality


Why should you join us?

  • You will join a dynamic and ambitious team of young and experienced professionals
  • We don't like to micro-manage, so we expect you to manage your own work
  • We work as a team, we enjoy to regularly get together in the office and we ensure being accessible for colleagues and clients
  • We offer flexible working hours, we want you to be successful in your role without sacrificing your personal priorities

If you have an entrepreneurial spirit, get excited about finding smarter ways to do things, and have a burning desire to be part of a team where you can truly make a difference, we are looking forward to meeting you.

 This is a part time job offer, working days can be discussed.

Please send your CV including an overview of your past projects and references to

Sound like something for you?

We'd love to get to know you! Send an e-mail to with your resume and cover letter or send a link leading to a YouTube-video in wich you clarify your motivation for the vacancy.